BOOKKEEPING
Writing down what happened
Every sale, every bill, every payment, in order, with the document attached. That is the whole job.
All year, as things happen
Snap a bill. Say yes once. It remembers.
A full set of books, from
RM 3.83a day
RM 1,399 a yearMarket rate RM 2,600
Annual plan, annual turnover under RM 360,000. Monthly books from RM 499 a month.
Bookkeeping is the record of every ringgit in and out of your company. OCTIS reads your bills, learns how you sort them, and keeps that record — the same one your SST form, your reports and your year end come out of.
Watch it read a receipt
The whole screen first, then the details. Switch to see it read a language nobody here speaks, in a currency that is not ringgit.
Two documents, the same screen.
Everyone can show you that part. What matters is where the receipt goes next.
Two words, and what each one means
People use them as one word. They are two jobs, and you are buying one of them or both.
ACCOUNTING
Turning that record into forms other people need
Your SST form, your year-end accounts, your tax figure. Every one of them is built from the record above.
At each deadline
So the record is the raw material. Get it wrong and everything made from it is wrong too.
One book. Everything comes out of it.
Three things go in. Three things come out. Nobody types anything twice on the way.
Goes in
- Billswhat you pay
- Invoiceswhat you are owed
- Bankmoney in and out
One bookEvery entry, with its document attached
Comes out
- SST formyour tax return
- Reportsprofit, and who owes you
- Year endaccounts and tax
- Your company secretarysets two dates: when the company started, and when its year ends. The book counts every month from those.
- Your auditorgets a read-only seat and the schedules, taken straight out of this book.
The part that saves you time
It learns how you sort things
First bill from a supplierYou tell it where that one goes.
Every bill from them after thatAlready filled in. You just say yes.
Same for your bank lines. The more you approve, the less is left to approve.
What it does not do
- It does not send anything to LHDN for you, and it does not replace your audit.
- A qualified accountant still checks the books. The software does the typing, not the judgement.
Built for how the month actually goes
Eight screens, in the order a year actually happens. All from the same demo company.
Where the year stands, and the one thing to do today
Cash, profit, what you are owed, what you owe. Below them, the work still left, worst first.
Reads a receipt nobody in the office can
A receipt from Seoul. Shop name translated, won detected, tax split out, filed as money you owe.
Say yes once. It remembers the supplier.
Approve a supplier once. The next bill from them arrives already carrying that account.
Bank lines claim their entry, once
Import the statement. Every line gets a proposed account. The ones it cannot place are left for you.
The SST return is computed, not compiled
The figure is worked out from the entries, not typed in. Every line traces back to a transaction.
The month closes on a checklist, then locks
The screen shows what is still not done. Close the month and nothing new can go in.
Nothing is edited in the dark
A posted entry cannot be changed or deleted. A correction is a new entry, and both stay.
Every report the year needs, off the same ledger
Profit and loss, balance sheet, cash flow, ageing, SST, tax. One place, one source.
Every client's books, one row each
Current month, last close, and what is waiting, with the number. Click a row to go into that client.
Every job, with one named owner and a due date
One queue across every client. What the job is, whose it is, when it is due. Dates counted back from the statutory ones.
This is a shared work queue, not a staff-management system. No roles, no rates, no timesheets.
Talk to us about your practiceTyping it in vs. a scanning tool vs. OCTIS
Three ways to run the same year — including the row where a scanning tool is the better fit.
| Feature | Typing it in | Scanning tool | OCTIS |
|---|---|---|---|
| Reading the document | You type every field | Header and lines, exported | Every line, with the account already chosen |
| After it is read | Type it into the ledger | Export it to the ledger | It is already in the ledger |
| Bank statement | Keyed line by line | Extracted to a CSV | Matched to an entry, and only one |
| Where deadlines come from | A calendar someone keeps | Not its job | Counted from the company's own two dates |
| SST and year end | A separate job | Separate software | Computed from the posted ledger |
| Changing a posted entry | Possible, and invisible | Not its job | Refused; corrections are new entries |
| Keeping Xero or QuickBooks | — | Yes — exports to most ledgers | No. OCTIS is the ledger. If you must keep yours, a scanning tool fits better. |
| Who signs off | You | You | The machine drafts; a qualified accountant reviews and signs off |
| Pricing | Staff time | Per document | Flat monthly or yearly fee, by turnover band |
Priced by turnover band. Never by the hour.
Same books, same review, whichever band you are in. Find your row.
Dormant
Average market rate RM 600 / year
RM 499 / year
Saved 17% off market rate
For companies holding registration with no trading activity.
- Yearly bookkeeping entries and transaction recording
- Preparation of management accounts
Most chosenMost operating companies start here — a profit figure that is a year old cannot inform anything.
Annual Bookkeeping
Priced by annual sales turnover
Average market rate From RM 217 / month
From RM 117 / month
Saved Around 46% off market rate
For companies whose books exist to satisfy statutory compliance.
- Yearly bookkeeping entries and transaction recording
- Preparation of management accounts
Monthly Bookkeeping
Priced by monthly sales turnover
Average market rate From RM 900 / month
From RM 499 / month
Saved Around 45% off market rate
For operating businesses that need current figures to make decisions.
- Monthly bookkeeping entries and transaction recording
- Preparation of management accounts
Select your row to see it on the card above.
| Turnover | Market rate | Our rate | Saved |
|---|---|---|---|
| RM 900 | RM 499 | ~44.6% | |
| RM 1,300 | RM 699 | ~46.2% | |
| RM 1,600 | RM 899 | ~43.8% | |
| RM 2,100 | RM 1,149 | ~45.3% | |
| RM 2,700 | RM 1,449 | ~46.3% | |
| — | Discuss your needs | — |
Crossing a band mid-year triggers a top-up fee for the higher band. Dropping a band adjusts at renewal.
Behind on your books? Catch-up is from RM 199 per back-month, quoted before we start and only for the months that need clearing.
Your books stay yours: the ledger, the schedules and the audit pack are downloadable at any time.
Fees exclude disbursements and indirect tax. Terms and conditions apply.
Built so the books can be trusted
- Nothing files without a yes
- Every document either waits for your yes or files under a rule you approved — and it says which.
- A posted entry cannot be edited
- Not by you, not by us. The database refuses the update. A correction is a new entry pointing at the old one, and both stay on the record.
- Closed months stay closed
- A closed period refuses new postings. Locking one is permanent — for everyone, including us.
- A person signs off
- AI does the reading and the matching. OCTIS's bookkeeping team reviews the books and prepares the management accounts.
Questions people ask before they start
Do I have to leave my current accounting software?
Yes — OCTIS is the ledger, not an add-on to one. We migrate your chart of accounts and opening balances with you, on a date agreed first. If keeping Xero or AutoCount is non-negotiable, a scanning tool is the better fit, and we will say so.
What if my company secretary is somewhere else?
It still works — the two dates are recorded on the company's own record here, whoever maintains the statutory file, and everything downstream counts from them. If we hold the secretarial work as well, those dates are already there and nobody has to be asked for them.
Does it file my e-Invoices with LHDN?
It prepares them in the format MyInvois expects and keeps the record of what was submitted and cleared. Switching a company on to submit through MyInvois is a setup step we do with you, not something that happens on its own.
What can it read?
PDFs and photos of bills, receipts, invoices and bank statements — one at a time, a whole folder, or straight from a phone camera. Receipts in other languages are read and translated, with the original kept alongside.
How is bookkeeping priced?
By turnover band, monthly or yearly, as a flat fee. Find your row in the scale above. Fees exclude disbursements and indirect tax.
My books are behind. Can you still take us on?
Yes. Catch-up is quoted per back-month, only for the periods that need clearing, before we start.
Does the fee include audit?
No. If your company needs one, we prepare what the auditor needs — the schedules, the trail, the locked periods — and give them a read-only seat. The audit fee is quoted separately.
Who is Laoban Sdn Bhd?
Our demo company. Every screen on this page is its books inside OCTIS — a seeded financial year with invented counterparties, so we can show the real product without showing a real customer's books.
Bring ten of your own receipts.
Twenty minutes, on your documents instead of ours. Watch them land in the book, and see what still needs a person.